For CBOs
Your caseload, your team, your families and your university partners, in one place that was built for student records.
$500 a year for the whole organization. No fee per seat, per student or per referral.
A counselor at Harbor Light Scholars
Your students stay yours until a family says otherwise
01A university writes to you
Partner universities reach your staff in a shared channel. They never reach a student directly.
02A name is caught before it leaves
Type a student's name in a shared channel and the message is held. You choose to change it or send it.
03The request goes through you
The university asks for one student by a private handle. You read the reason and decide.
04The family has the last word
You cannot say yes for a family. They choose, and you both see what was shared.
- Northfield University
We have ten places at our nursing preview day in March. Travel is covered.
- You
Thank you. One of our juniors would be a strong fit.
- Held before sending
Name removed. Message sent.
- Northfield University
Request sent for one student from Discover. Reason: nursing preview day.
- You
Passed to the family. Marisol shared her name and email. You can see exactly what was released.
The daily work
A counselor opens one screen and sees their students, what each one owes this week and who has gone quiet. A director sees the whole roster and every open request from a university.
- Roster and caseloads
- Every student in the program, assigned to the counselor who works with them.
- Tasks
- Assign a task to one student or a group. Students check it off. Parents can see it.
- Team channels
- Staff talk in channels inside the workspace, next to the records they are talking about.
- Family messages
- Message a student or a parent directly, inside the workspace and not on a personal phone.
- Forms
- Intake and consent forms that a family can complete and sign on a phone.
- Partners
- Work with the universities that want to meet your students. Each partner gets a shared staff channel.
What it replaces
A sales CRM, a chat subscription, a form builder and a shared drive of spreadsheets add up to about 4,000 USD a year for a typical small organization. Student data ends up copied across all of them.
Here the price is $500 a year, flat, and each student has one record.
University introductions
You are the first gate, the family is the second
You choose which students are listed in the pool, and only after the family has agreed to be listed. Universities see a profile with no name, no contact details and no free text.
When a university asks for more, the request comes to you. If you decline, it stops. If you approve, the student or guardian decides.
University01
Asks for an introduction
A recruiter finds a profile with no name on it and sends a request that says why they are asking.
CBO02
Decides first
Staff who know the student approve or decline. A declined request ends here and the family is never asked.
Student or guardian03
Gives consent
An adult student decides for themselves. For a minor, the guardian decides. Staff cannot answer for a family.
Release04
Identity is shared
The university can now read the profile. Every read is logged. Access ends after 12 months or the moment it is revoked.
Rules you can show a board
- Staff cannot consent for a family
- Only the adult student or the guardian of a minor can agree to share a profile.
- Small groups are hidden
- A university search that matches fewer than 10 students returns nothing, so no one can be singled out.
- Releases can be taken back
- Revoking a release ends the university's access at once. Releases also expire after 12 months.
- Some things are never collected
- No race, ethnicity, nationality, immigration status, disability or justice history. No FAFSA, tax or aid documents.
- No accounts under 13
- A student under 13 cannot have an account.
A CBO is not a school
Community organization
An independent nonprofit that students choose to join. It helps them get to college outside the school day. Its advisors work for the nonprofit, not for a school.
School
The place a student is enrolled: a high school, a charter network or a district counseling office. Its counselors work for the school and serve every student enrolled there.
| Community organization | School | |
|---|---|---|
| Who it is | An independent nonprofit, such as a college access program. | A high school, charter network or district counseling office. |
| How students arrive | They apply or sign up by choice. | They are enrolled there. |
| Who the staff work for | The nonprofit. Often called advisors or coaches. | The school or district. School counselors. |
| Records | Keeps its own student records. A school cannot read them. | Keeps its own student records. A CBO cannot read them. |
| Working together | Can work with universities. Has no link to a school on the platform. | Can work with universities. Never has to work with a CBO. |
| Cost | 500 USD a year. | Free. |
Hold a founding place for your organization.
Founding CBOs pay a $250 deposit today. It is non-refundable and is credited in full to the first year.